Copy files between Media and the File Store

Two places on your site hold files. Media is for what goes on your pages: anyone with a picture's address can see it. The File Store is for your members' own files: private until someone shares them, within the space you set.

Until now a file in one could not get to the other without downloading it and uploading it again. With Media Pro, it now takes a couple of clicks, either way.

A photo from the File Store on a page

Say a client sends you photos through a File Store upload link, and you want one on your home page.

Open Media, go to the folder you want it in, and click Import from the File Store in the banner (it is on the right-click menu too). You see your own File Store files and the ones shared with you. Tick the ones you want, or find them by name, and press Import.

Copies arrive in that Media folder, ready to choose in any page or image box. The files in the File Store stay where they were, with the same sharing.

The same thing from the File Store

You can start from the other side. In the File Store, right-click a file and choose Copy to Media, or select several and use Copy to Media in the bar above the list. Pick a Media folder and press Copy.

A brochure from Media to the File Store

It works the other way too. Right-click a file in Media, or select several, and choose Copy to the File Store. Pick one of your folders. The copy is private there until you share it, so you can pass it to a member, a role or a client link with File Store Pro.

Good to know

• These are copies, never moves. Nothing on a page changes.
• Media is public. The panel says so before anything is copied in, so a private document does not become public by accident.
• A name already in the Media folder gets the next free one, such as photo-2.jpg. Nothing is replaced.
• Your Media upload rules apply to what comes in, such as making pictures smaller or removing camera location data. Media takes pictures, documents, audio and video.
• What goes to the File Store counts towards your space there, and its size limits apply.
• Someone who manages the File Store can only copy files they could open as an ordinary member, so nobody's private files end up in Media.

Read more in the user manual: Media Pro and File Store. Media Pro comes with the Pro plan: ask us about it.